Data Manager – Independent Secondary School – Bristol

Start Date: As soon as possible
Contract: Full-time, Permanent
Salary: Paid to scale

School Information

An established Independent Secondary School in Bristol is seeking an experienced and highly organised Data Manager to join its administration and operations team.

The school has a strong academic focus and provides students with a broad curriculum alongside extensive opportunities for enrichment and personal development. It is committed to maintaining high standards while ensuring that students receive appropriate pastoral and academic support.

Accurate student data is central to the school's ability to monitor progress, attendance and achievement. The successful Data Manager will therefore play an important role in ensuring that information is accurate, secure and available to authorised staff when required.

The position will involve working closely with senior leaders, teachers, pastoral teams, examinations staff and administrators.

The Role

The Data Manager will take responsibility for the effective management of student data and the school's management information systems.

You will maintain student records, produce reports, support assessment processes and provide accurate information to senior leaders and staff.

The successful candidate will need excellent attention to detail and the ability to work confidently with large quantities of information.

You will also be expected to identify errors or inconsistencies and ensure they are resolved promptly.

Key Responsibilities

• Managing and maintaining student information systems.

• Ensuring student records remain accurate and up to date.

• Producing regular reports for senior leaders and staff.

• Maintaining student demographic information.

• Supporting assessment and reporting processes.

• Managing attendance and pastoral data where required.

• Responding to staff data queries.

• Producing analysis to support school improvement.

• Checking datasets for errors and inconsistencies.

• Investigating discrepancies.

• Supporting curriculum and timetable data.

• Preparing data for meetings and reviews.

• Managing data imports and exports.

• Maintaining appropriate data security.

• Ensuring confidential information is handled correctly.

• Supporting examination-related data requirements.

• Assisting with internal and statutory reporting.

• Maintaining clear data-management procedures.

• Providing guidance to staff using school systems.

• Supporting wider administration projects involving data.

Management Information Systems

The successful candidate will be responsible for ensuring the school's management information system remains accurate and reliable.

You will need to understand how student information is recorded and maintained and ensure that changes are processed correctly.

Experience with systems such as SIMS, Arbor, Bromcom or similar platforms would be advantageous.

Candidates with strong data-management experience from another professional environment will also be considered where they can demonstrate strong technical and organisational skills.

Data Analysis and Reporting

The role will involve producing information that helps the school monitor student progress, attendance and achievement.

You will need to present data clearly and ensure reports are accurate and useful.

Strong Excel skills will be essential. You should be confident using formulas, filters, sorting functions and spreadsheets to manipulate and analyse information.

The ability to identify trends and highlight important information will also be valuable.

Working With Staff

The Data Manager will regularly communicate with teachers, heads of department, pastoral colleagues and senior leaders.

Staff may require assistance accessing information or understanding how data has been presented.

You should therefore be able to explain information clearly to colleagues with varying levels of technical experience.

You will also need to manage competing requests and ensure deadlines are met.

Data Protection and Confidentiality

The role involves handling confidential information relating to students and staff.

The successful candidate must understand the importance of data protection and ensure information is stored and shared appropriately.

You will need to exercise professional judgement when handling sensitive information and follow school procedures consistently.

Requirements

• Previous experience in data management, data administration or a similar role.

• School data experience is highly desirable.

• Experience using a school MIS is advantageous.

• Strong Microsoft Excel skills.

• Excellent attention to detail.

• Strong analytical ability.

• Experience managing large datasets.

• Excellent organisational skills.

• Strong written and verbal communication.

• Understanding of confidentiality and data protection.

• Ability to meet deadlines.

• Strong problem-solving skills.

• Experience producing reports.

• Ability to identify and resolve discrepancies.

• Professional and reliable approach.

Personal Qualities

The school is looking for somebody who is methodical, analytical and highly organised.

You should enjoy working with data and take pride in maintaining accurate information.

You should also be approachable and willing to assist colleagues with data-related questions.

A proactive attitude is essential, as the successful candidate should be able to identify potential issues and resolve them before they affect wider school processes.

Why Join the School?

This is an excellent opportunity to join an established Independent Secondary School in Bristol and take responsibility for a key area of school administration.

The role will provide the opportunity to work closely with senior leaders and contribute directly to effective school planning and decision-making.

Application

To apply for the Data Manager position, please send your CV as soon as possible. Applications will be reviewed immediately and suitable candidates will be contacted regarding interview arrangements.