Attendance & Admissions Officer – Secondary School – York

Start Date: As soon as possible
Contract: Full-time, Permanent
Salary: £30,000–£34,000 per annum, depending on experience

School Information

A well-established Secondary School in York is seeking an experienced and highly organised Attendance & Admissions Officer to join its dedicated support team. This is an excellent opportunity for someone with strong administrative skills who is passionate about improving attendance, supporting students and maintaining accurate school records.

The school has a strong commitment to academic progress, student wellbeing and inclusion. It serves a diverse student population and works closely with families to ensure students receive the support they need to attend school regularly and engage positively with education.

The school has established clear expectations around attendance and punctuality and takes a proactive approach to identifying and addressing attendance concerns. The successful candidate will therefore play an important role in working with students, parents, staff and external agencies.

Alongside attendance responsibilities, the role will include supporting the school's admissions processes and ensuring student information is accurate and up to date.

The Role

As the Attendance & Admissions Officer, you will take responsibility for the effective administration and monitoring of student attendance while supporting the school's admissions processes.

You will monitor attendance data, identify patterns and concerns, communicate with parents and carers, and work closely with pastoral staff and senior leaders to improve attendance.

The successful candidate will need to be confident having professional conversations with parents and carers, including where attendance has become a significant concern. You will need to balance a supportive approach with the ability to communicate the school's expectations clearly.

The admissions element of the role will involve maintaining accurate student records, supporting new admissions and ensuring information is processed correctly.

Key Attendance Responsibilities

• Monitoring daily student attendance.

• Identifying unexplained absences and following up promptly.

• Contacting parents and carers regarding absence and punctuality.

• Maintaining accurate attendance records.

• Monitoring persistent absence and emerging attendance concerns.

• Producing attendance reports for pastoral staff and senior leaders.

• Identifying attendance patterns and trends.

• Working with tutors, heads of year and pastoral teams to address concerns.

• Supporting attendance meetings with parents and carers.

• Maintaining accurate records of attendance interventions.

• Preparing correspondence relating to attendance.

• Following school attendance procedures consistently.

• Supporting the school in improving overall attendance figures.

• Liaising with relevant external professionals when appropriate.

• Maintaining confidentiality when dealing with sensitive family circumstances.

Admissions Responsibilities

The successful candidate will also support the administration of student admissions.

This will include processing applications, maintaining student records and ensuring relevant documentation is received and accurately recorded.

You will communicate with parents and carers throughout the admissions process and ensure information is passed to the appropriate departments.

Responsibilities will include:

• Processing admissions documentation.

• Maintaining accurate admissions records.

• Updating student databases.

• Checking documentation and personal information.

• Supporting new student enrolment.

• Communicating with parents and carers regarding admissions.

• Liaising with relevant school departments regarding new starters.

• Preparing admissions paperwork.

• Supporting transition arrangements.

• Ensuring records are updated promptly.

• Assisting with school tours, visits or admissions events when required.

Working with Students and Families

Attendance can be affected by a wide range of circumstances, so the successful candidate must be able to approach conversations with families professionally and sensitively.

You will need to establish positive relationships while ensuring that school expectations remain clear. The ability to listen, communicate effectively and record information accurately will be essential.

The role will also involve working closely with pastoral and safeguarding colleagues where attendance concerns may indicate wider issues affecting a student's education or wellbeing.

Requirements

• Previous administrative experience.

• Experience working with attendance, admissions or student records is highly desirable.

• School or education experience is preferred.

• Excellent communication skills.

• Strong organisational and administrative ability.

• High level of accuracy and attention to detail.

• Confidence communicating with parents and carers.

• Ability to handle confidential information appropriately.

• Good IT skills, including Microsoft Office.

• Experience using databases or management information systems.

• Ability to analyse and interpret basic attendance information.

• Ability to manage competing priorities.

• Professional and approachable manner.

• Commitment to improving student attendance and engagement.

Personal Qualities

The school is looking for someone who is dependable, proactive and able to work effectively within a busy school environment.

You should be confident working independently but also understand the importance of collaborating with pastoral, safeguarding and senior leadership teams.

The successful candidate will have the confidence to follow up concerns rather than allowing issues to remain unresolved and will be able to maintain accurate records throughout the process.

Why Join the School?

This is a fantastic opportunity to join an established Secondary School in York and take on a role that has a direct impact on student engagement and school attendance.

You will work within a supportive professional team and have the opportunity to build strong working relationships across the school.

Application

To apply for the Attendance & Admissions Officer position, please send your CV as soon as possible. The school is keen to interview suitable candidates promptly.