School Administrator - Secondary School - Wolverhampton

Start Date: As soon as possible
Contract: Full-time, Permanent
Salary: Paid to scale

Are you an organised, professional and approachable administrator looking for a permanent opportunity within a busy secondary school? A well-established Secondary School in Wolverhampton is looking to appoint a dedicated School Administrator to join its administrative team as soon as possible.

This is a varied and important position that will see you working closely with students, parents, teaching staff, senior leaders and visitors. The successful candidate will be someone who can manage a busy workload effectively, communicate confidently with a wide range of people and maintain a high level of accuracy across all administrative tasks.

The school is looking for an individual who understands that excellent administration plays a significant role in the smooth running of a school. You will be one of the key people helping to ensure that information is communicated effectively, records are maintained accurately and staff, students and families receive a professional and helpful service.

School Administrator Role

• Full-time, permanent School Administrator.

• Wolverhampton.

• Immediate/as soon as possible start.

• Working across the school's central administration function.

• Supporting students, staff, parents, carers and visitors.

• Maintaining accurate administrative and student records.

• Managing telephone and email enquiries.

• Providing day-to-day administrative support to school leaders and staff.

• Supporting meetings, events and general school operations.

The role will be varied, and no two days are likely to be exactly the same. You may be dealing with parent enquiries in the morning, preparing documentation for a meeting later in the day and assisting staff with student administration in between.

The successful candidate will need to be comfortable working in a fast-paced environment and able to prioritise effectively when several requests come in at the same time.

School Information

This is a well-established Secondary School in Wolverhampton with a strong commitment to providing students with a safe, supportive and purposeful learning environment.

The school serves a diverse community and places great importance on maintaining positive relationships between students, staff and families. High expectations are promoted across the school, with students encouraged to take responsibility for their learning, behaviour and personal development.

The school recognises that its support staff are fundamental to creating an effective environment for teaching and learning. The administration team works closely with teaching staff, pastoral teams and senior leaders to ensure that the school operates efficiently from day to day.

Staff benefit from a collaborative working culture where communication is encouraged and colleagues support one another. The successful School Administrator will therefore become an important member of a wider professional team.

The school is seeking someone who will take pride in their work and understand the importance of being approachable, reliable and professional when dealing with members of the school community.

Administration Team

The successful candidate will join a busy administrative function supporting the school's day-to-day operations.

You will be expected to manage routine administrative tasks independently while also responding to requests from staff and school leaders. Strong organisation will be essential, particularly when working to deadlines or dealing with multiple priorities.

The role will also involve handling confidential information, meaning discretion and professionalism are extremely important.

Key Responsibilities

• Provide efficient administrative support across the school.

• Act as a professional first point of contact for parents, carers and visitors.

• Answer incoming telephone calls and deal with enquiries appropriately.

• Monitor and respond to general administrative emails.

• Welcome visitors and ensure appropriate visitor procedures are followed.

• Maintain accurate electronic and paper records.

• Update student information and administrative systems.

• Assist with student-related documentation and correspondence.

• Prepare letters, forms, reports and other school communications.

• Support staff with photocopying, printing, filing and document preparation.

• Maintain organised filing systems.

• Assist with school meetings and appointments.

• Help coordinate school events and activities.

• Liaise with parents and carers regarding general administrative matters.

• Assist with admissions administration where required.

• Support attendance-related administration when necessary.

• Maintain confidentiality when dealing with sensitive information.

• Assist with ordering stationery and general office supplies.

• Maintain accurate records of office resources.

• Assist senior staff with administrative projects.

• Prepare spreadsheets and basic reports when required.

• Ensure information is entered accurately onto school systems.

• Deal with incoming and outgoing correspondence.

• Support the wider administrative team during busy periods.

• Ensure deadlines are met.

• Follow school policies and procedures consistently.

• Escalate concerns appropriately to relevant staff.

• Maintain a professional and welcoming office environment.

Experience and Requirements

The school is looking for someone with previous administrative experience, ideally within a school, college, education setting or similarly busy organisation.

Education-sector experience would be advantageous because the successful candidate will need to understand the importance of confidentiality, safeguarding and professional communication with families.

However, candidates with strong transferable experience from other administrative environments will also be considered.

The ideal candidate will have:

• Previous experience in an administrative or office-based role.

• Excellent organisational skills.

• Strong attention to detail.

• Confident written and verbal communication.

• Good IT skills, including Microsoft Office.

• Experience using databases or administrative systems.

• Ability to maintain accurate records.

• Ability to prioritise competing tasks.

• A calm and professional manner.

• Ability to work independently.

• Ability to contribute positively to a team.

• Strong interpersonal skills.

• A proactive approach to problem-solving.

• Good time-management skills.

• Ability to maintain confidentiality.

• Reliability and professionalism.

• Commitment to safeguarding and student wellbeing.

The school is particularly keen to find someone who is approachable and understands the importance of providing a helpful service to students, parents and staff.

Safeguarding

The successful candidate will be expected to follow all school safeguarding procedures and maintain appropriate professional boundaries when working with students and families.

The role will be subject to the relevant pre-employment and safeguarding checks.

Application

This is an excellent opportunity for an experienced administrator to join a well-established Secondary School in Wolverhampton and become an important part of its support structure.

If you are organised, dependable and confident working in a busy school environment, please send your application for this School Administrator position through as soon as possible.