School Administrator - Independent School - Richmond upon Thames (September Start)

Start Date: As soon as possible
Contract: Full-time, Permanent
Salary: Dependent on experience

School Administrator

Are you an organised, approachable and dependable administrator looking for a permanent opportunity within an established school environment? An Independent School in Richmond upon Thames is looking for a capable School Administrator to join its administration team and provide efficient day-to-day support across the school.

This is a varied position that would suit someone who enjoys working with people, managing information and keeping a busy office running smoothly. You will work closely with the School Business Manager, senior leaders, teachers, support staff, pupils and parents, acting as an important point of contact for general enquiries and administrative matters.

The successful candidate will be confident handling telephone calls, emails and face-to-face enquiries. You will welcome visitors to the school, ensure appropriate signing-in procedures are followed and make sure safeguarding and visitor processes are adhered to consistently.

You will also be responsible for maintaining accurate pupil records and supporting the administration of admissions, transfers and leavers. The role requires someone who understands the importance of accuracy when dealing with student information and who can handle confidential matters with discretion.

On a typical day, you may be responding to a parent's query, updating the school's management information system, preparing correspondence for a senior leader, arranging a meeting or assisting with an upcoming school event. The ability to move between tasks without losing attention to detail will therefore be essential.

The school is looking for someone who can use their initiative and become a dependable member of the wider administration team.

School Information

The School is an Independent School in Richmond upon Thames with a strong commitment to academic achievement, student wellbeing and developing confident, well-rounded young people.

The school provides a supportive and professional environment where students are encouraged to work hard, develop independence and make the most of the opportunities available to them.

Alongside a broad curriculum, students benefit from extracurricular activities, enrichment opportunities and strong pastoral support. The school places importance on maintaining positive relationships between students, staff and families.

The administration team plays an essential role in supporting the school's day-to-day operation. Staff work collaboratively across academic, pastoral and operational teams, with communication and organisation being central to the school's approach.

School Administrator - Responsibilities

The successful candidate will be responsible for a broad range of administrative duties, including:

• Acting as a professional first point of contact for parents and visitors

• Answering telephone calls and responding to emails

• Welcoming visitors and following appropriate safeguarding procedures

• Dealing with general enquiries and directing queries appropriately

• Maintaining accurate pupil records

• Updating the school's management information system

• Supporting admissions and new pupil registrations

• Processing pupil transfers and leavers

• Assisting with attendance-related administration

• Preparing letters, reports and other correspondence

• Maintaining electronic and paper filing systems

• Organising meetings and maintaining calendars

• Supporting senior leaders with administrative tasks

• Assisting with school events and educational visits

• Supporting examination and assessment administration when required

• Monitoring office supplies

• Assisting with ordering stationery and other resources

• Maintaining confidential records

• Supporting the wider administration team during busy periods

The successful candidate will need to be comfortable handling sensitive information and understand the importance of maintaining confidentiality.

The School Office

The school office is a busy environment and often provides the first impression families and visitors have of the school. You will therefore be expected to maintain a professional, welcoming and helpful approach at all times.

You will regularly communicate with parents and carers, some of whom may require assistance with urgent or sensitive matters. Being able to listen carefully, establish what support is required and direct the query appropriately will be important.

You will also need to remain calm during particularly busy periods, such as the start of term, admissions deadlines, examination periods and school events.

The successful candidate will be someone who enjoys being part of a team and is willing to support colleagues when priorities change.

School Administrator - Experience and Qualifications

The ideal candidate will have:

• Previous administration experience

• Previous school administration experience desirable

• Excellent written and verbal communication skills

• Strong organisational and time-management abilities

• Excellent attention to detail

• Confident Microsoft Office skills

• Experience using a school MIS desirable

• Ability to maintain accurate records

• Understanding of confidentiality and data protection

• Professional and approachable manner

• Ability to prioritise competing workloads

• Ability to work independently and collaboratively

• Commitment to safeguarding and pupil wellbeing

Candidates with strong administrative experience from professional office environments will also be considered where they can demonstrate relevant transferable skills.

Working Environment

This is a varied role where your contribution will be visible throughout the school. You will work with colleagues across different departments and become a familiar point of contact for pupils, staff and families.

The school values staff who are reliable, organised and willing to take ownership of their responsibilities. You will be expected to identify what needs to be done, manage your workload effectively and communicate when additional support or guidance is required.

The role offers an excellent opportunity for an experienced administrator to establish themselves within a long-term school-based position.

Salary

The salary for this School Administrator position will be dependent on experience.

Application

Please send your CV for this School Administrator position as soon as possible.