Premises Manager - Secondary School - Sheffield

Start Date: As soon as possible
Contract: Full-time, Permanent
Salary: Dependent on experience

Premises Manager

Are you an experienced premises, facilities or site professional who takes pride in maintaining a safe, secure and well-presented environment? A well-established Secondary School in Sheffield is seeking a practical and proactive Premises Manager to take responsibility for the day-to-day management and maintenance of its school site.

This is a significant operational position within the school. You will oversee the condition and functionality of buildings, grounds, facilities and equipment while working closely with senior leaders, contractors and members of the wider support team.

The successful candidate will need to be practical, organised and confident managing competing priorities. You will be responsible for ensuring that routine maintenance is completed, issues are identified and addressed promptly and the site remains suitable for students, staff and visitors throughout the school year.

The position will combine hands-on responsibilities with coordination and oversight. While you will need to be comfortable carrying out minor maintenance tasks yourself, you will also coordinate contractors and specialist suppliers when work requires external expertise.

You will be expected to maintain appropriate records, monitor planned maintenance and ensure that health and safety responsibilities are taken seriously.

The school is looking for someone who understands that effective premises management is about much more than repairing things when they break. Preventative maintenance, careful planning, security, cleanliness, compliance and communication will all form part of your responsibilities.

Premises Manager - School Information

This is an established Secondary School in Sheffield committed to providing students with a safe, supportive and well-maintained environment.

The school serves a diverse community and has high expectations for students and staff alike.

Students benefit from a broad curriculum, extensive extracurricular opportunities and a strong pastoral structure. The school understands that a positive physical environment contributes significantly to students' ability to learn effectively.

The Premises Manager will therefore play an important role in supporting the school's wider objectives.

You will work closely with senior leadership, the School Business Manager, teaching staff, support staff, contractors and external service providers.

The school values a proactive approach and is looking for someone who will identify potential problems before they become significant issues.

Premises Manager - Responsibilities

The successful candidate will be responsible for:

• Managing the day-to-day operation of the school premises

• Monitoring the condition of buildings and grounds

• Coordinating planned and reactive maintenance

• Carrying out routine site inspections

• Identifying maintenance and health and safety issues

• Arranging repairs and remedial works

• Carrying out minor repairs where appropriate

• Managing external contractors

• Supervising contractors while they are working on site

• Maintaining contractor and maintenance records

• Monitoring planned preventative maintenance

• Supporting statutory inspection arrangements

• Maintaining appropriate compliance documentation

• Assisting with fire safety procedures

• Monitoring emergency equipment

• Supporting security arrangements

• Managing keys and access arrangements

• Ensuring buildings are appropriately secured

• Monitoring alarms and security systems

• Overseeing deliveries and contractor access

• Preparing rooms for meetings and school events

• Coordinating furniture and equipment moves

• Monitoring external areas and grounds

• Reporting significant defects to senior management

• Supporting emergency response procedures

• Ensuring storage and maintenance areas remain organised

The successful candidate will need to be comfortable responding to urgent issues while continuing to maintain control over planned work.

Site Safety and Compliance

Health and safety will be an important part of the position.

You will need to monitor the site regularly and identify hazards that could affect students, staff or visitors.

Where issues are identified, you will either take appropriate action yourself or ensure that the relevant specialist is contacted.

You will maintain records relating to maintenance and site checks and assist senior leaders with ensuring that relevant compliance requirements are met.

You will also need to understand the additional responsibilities that come with maintaining a site used by children and young people.

A careful and methodical approach will therefore be essential.

Contractor Management

The Premises Manager will often act as the main point of contact for contractors working at the school.

You will arrange access, explain site requirements, ensure appropriate procedures are followed and monitor work where necessary.

You should be confident challenging contractors professionally if work is not completed to the expected standard.

You will also need to maintain accurate records of completed works and outstanding issues.

The ability to build good professional relationships with suppliers while maintaining appropriate standards will be important.

Security and Opening Procedures

The successful candidate will have responsibility for supporting the security of the school site.

This will include monitoring access points, ensuring buildings are secure and managing keys and access arrangements.

Depending on the school's requirements, you may also be involved in opening and closing procedures.

You will need to respond appropriately to any security concerns and ensure that significant issues are escalated promptly.

Premises Manager - Experience and Qualifications

The ideal candidate will have:

• Previous Premises, Facilities, Site Management or Maintenance experience

• Experience managing a large or complex building/site desirable

• Strong practical maintenance skills

• Experience coordinating contractors

• Knowledge of health and safety procedures

• Understanding of planned preventative maintenance

• Good organisational and record-keeping skills

• Strong communication skills

• Ability to prioritise competing demands

• Ability to work independently

• Ability to respond calmly to urgent situations

• Good attention to detail

• Professional and reliable approach

• Commitment to safeguarding and site safety

Previous experience working within a school or other educational setting would be advantageous, although candidates from facilities management, commercial property, healthcare, local authority or similar environments will also be considered.

The Ideal Candidate

This position requires someone who is practical but also highly organised.

You should be comfortable getting involved with hands-on maintenance while also managing contractors, records, schedules and budgets within your area of responsibility.

You will need to communicate effectively with colleagues and explain maintenance issues clearly to senior leaders.

The school is looking for someone who takes ownership rather than waiting for problems to escalate.

Working Environment

You will become an important part of the school's operational team and will have contact with staff, students, contractors and visitors throughout the working week.

The role is varied and will involve both planned work and unexpected challenges.

For someone with strong premises or facilities experience, this is an excellent opportunity to take responsibility for a busy educational site and make a visible contribution to the school's daily operation.

Salary

The salary for this Premises Manager position will be dependent on experience.

Application

Please send your CV for this Premises Manager position as soon as possible.