Office Manager – Secondary School – Newcastle upon Tyne

Start Date: As soon as possible

Contract: Full-Time, Permanent

Salary: Paid to scale

A successful Secondary School in Newcastle upon Tyne is seeking an experienced and highly organised Office Manager to lead its busy administration team. This is an exciting opportunity for a confident administrator who enjoys leading people, improving processes and ensuring the smooth day-to-day operation of a thriving secondary school.

Working closely with the Headteacher, School Business Manager and Senior Leadership Team, you will oversee all aspects of the school office, ensuring administrative systems are efficient, accurate and responsive to the needs of students, parents and staff. This is a varied leadership role that combines operational management with hands-on administration and offers genuine opportunities to contribute to the continued success of the school.

School Information

This is a well-established 11 to 18 Secondary School with a strong reputation for academic achievement, student wellbeing and high expectations. The school provides a broad curriculum that encourages students to become confident, resilient and independent learners while preparing them for further education and future careers.

Staff benefit from excellent professional development opportunities, supportive leadership and a collaborative working environment where teamwork and innovation are encouraged. The school continues to invest in modern technology and administrative systems to ensure every department operates efficiently.

Office Team

The Office Team delivers professional administrative support across the entire school and plays a vital role in ensuring daily operations run smoothly.

Responsibilities

• Managing the day-to-day operation of the school office.

• Leading and supporting the administration team.

• Overseeing admissions and pupil enrolment.

• Managing the school's Management Information System.

• Maintaining accurate pupil records.

• Coordinating communication with parents and external agencies.

• Preparing reports and correspondence for senior leaders.

• Managing office budgets and ordering supplies.

• Coordinating staff diaries and meeting schedules.

• Supporting HR and recruitment administration.

• Managing reception and visitor services.

• Reviewing and improving office procedures.

• Ensuring GDPR compliance.

• Supporting examinations and whole-school events.

• Providing administrative support to the Senior Leadership Team.

Requirements

• Previous Office Manager or senior administration experience.

• School administration experience is desirable.

• Excellent leadership and organisational skills.

• Strong IT skills including Microsoft Office.

• Experience using school MIS systems.

• Excellent communication and customer service skills.

• Strong attention to detail.

• Ability to manage competing priorities.

• Professional and approachable manner.

• Commitment to safeguarding.

Application

To apply for this Office Manager position, please send your CV as soon as possible.