Office Manager – Secondary School – Carlisle

Start Date: As soon as possible

Contract: Full-Time, Permanent

Salary: Paid to scale

A well-established Secondary School in Carlisle is seeking an experienced and highly organised Office Manager to lead its busy administration team. This is an excellent opportunity for a confident administrator who enjoys managing office operations, leading a team and ensuring the smooth day-to-day running of a thriving school.

Working closely with the Headteacher, School Business Manager and Senior Leadership Team, you will oversee all aspects of the school office, ensuring administrative systems operate efficiently while delivering a professional and welcoming service to students, parents, staff and visitors. This varied role would suit someone with excellent leadership skills who thrives in a fast-paced educational environment.

School Information

This is a well-established 11 to 18 Secondary School with a strong commitment to academic achievement, student wellbeing and continuous improvement. The school provides a supportive and inclusive environment where students are encouraged to achieve their full potential through high-quality teaching and excellent pastoral care.

Staff benefit from approachable leadership, excellent professional development opportunities and a collaborative working culture where every member of staff is valued. The school has invested in modern administrative systems to ensure efficient communication and organisation across all departments.

Office Team

The Office Team provides professional administrative support across every area of school life, ensuring the school operates efficiently every day.

Responsibilities

• Managing the day-to-day operation of the school office.

• Leading and supporting the administration team.

• Overseeing admissions administration.

• Managing pupil records and confidential documentation.

• Coordinating communication with parents and external agencies.

• Preparing reports and correspondence for senior leaders.

• Managing office budgets and ordering supplies.

• Maintaining the school's Management Information System.

• Coordinating staff diaries and meeting schedules.

• Supporting recruitment and HR administration.

• Ensuring GDPR compliance.

• Reviewing and improving office procedures.

• Managing reception and visitor services.

• Supporting school events and examinations administration.

• Providing administrative support to the Senior Leadership Team.

Requirements

• Previous Office Manager or senior administration experience.

• School administration experience is desirable.

• Excellent leadership and organisational skills.

• Strong IT skills including Microsoft Office.

• Experience using school MIS systems.

• Excellent communication and customer service skills.

• High attention to detail.

• Ability to manage competing priorities.

• Professional and approachable manner.

• Commitment to safeguarding.

Application

To apply for this Office Manager position, please send your CV as soon as possible.