Office Manager – Secondary School – Preston

Start Date: As soon as possible

Contract: Full-Time, Permanent

Salary: Paid to scale

A thriving secondary school in Preston is seeking an experienced and highly organised Office Manager to lead its administration team. This is an exciting opportunity for an accomplished administrator who enjoys managing people, improving operational processes and ensuring the school office delivers an outstanding service to students, parents and staff.

Working closely with the Headteacher, School Business Manager and Senior Leadership Team, you will oversee the daily operation of the school office while leading a team of administrators. You will ensure administrative systems run efficiently, school records are maintained accurately and communication across the school remains professional and effective.

The successful candidate will possess excellent organisational skills, strong leadership ability and a commitment to delivering exceptional customer service within a busy school environment.

School Information

This is an 11 to 18 secondary school that is committed to providing an ambitious and inclusive education where every student is encouraged to achieve their full potential. The school has developed an excellent reputation for high expectations, strong pastoral care and a supportive learning environment where students thrive academically and personally.

Staff benefit from collaborative leadership, excellent professional development opportunities and a culture where teamwork and innovation are encouraged. Every member of staff plays an important role in ensuring the school continues to deliver outstanding educational experiences.

The school has invested in modern technology and administrative systems that enable support staff to work efficiently while supporting teaching and learning across the school.

Administration Team

The Administration Team is responsible for ensuring the smooth day-to-day operation of the school while delivering outstanding support to students, families and colleagues.

Your responsibilities will include:

• Managing the daily operation of the school office.

• Supervising and supporting the administration team.

• Overseeing admissions and pupil administration.

• Maintaining the school's Management Information System.

• Coordinating communication with parents and external agencies.

• Supporting recruitment administration and onboarding.

• Preparing reports for senior leaders and governors.

• Monitoring office budgets and ordering supplies.

• Reviewing and improving office procedures.

• Ensuring GDPR compliance across administrative systems.

• Supporting school events and leadership administration.

• Providing operational support to the Senior Leadership Team.

The successful candidate will become a key member of the school's leadership support team, helping ensure the school continues to operate efficiently while providing an excellent service to the wider community.

Requirements

• Previous experience managing a busy school office.

• Strong leadership and organisational skills.

• Excellent communication and interpersonal abilities.

• Experience using school Management Information Systems.

• Good Microsoft Office skills.

• Ability to manage competing priorities.

• Excellent attention to detail.

• Professional and approachable manner.

• Commitment to safeguarding and confidentiality.

• Ability to lead and motivate a team.

Application

To apply for this Office Manager position, please send your CV as soon as possible.