Office Manager – Primary School – Maidstone

Start Date: As soon as possible

Contract: Full-Time, Permanent

Salary: Paid to scale

An established primary school in Maidstone is seeking an experienced and highly organised Office Manager to lead its busy administration function. This is an exciting opportunity for an individual who enjoys managing people, improving systems and ensuring the smooth day-to-day running of a welcoming school office.

The successful candidate will oversee all aspects of school administration while acting as a key point of contact for parents, staff, governors and external agencies. Working closely with the Headteacher and senior leadership team, you will help ensure the school continues to deliver an efficient, professional and friendly administrative service that supports excellent outcomes for pupils.

This position would suit someone with excellent leadership skills, strong organisational ability and previous experience within a school or similarly busy administrative environment.

School Information

This is a well-established primary school committed to creating a nurturing environment where every child is encouraged to develop academically, socially and emotionally. The school prides itself on its inclusive ethos, positive relationships and strong partnership with families.

Pupils enjoy a broad curriculum that promotes curiosity, confidence and resilience, while staff work together to provide a caring and supportive environment where children can thrive.

The leadership team values every member of staff and actively promotes collaboration, wellbeing and continuous professional development.

Office Team

The school office is at the centre of daily school life and plays an essential role in ensuring the school operates efficiently. The Office Manager leads a dedicated administrative team responsible for supporting pupils, families, teaching staff and senior leaders across a wide range of operational areas.

The successful candidate will oversee administrative systems while ensuring the office provides an excellent level of customer service to everyone within the school community.

Responsibilities include:

• Managing the day-to-day operation of the school office.

• Supervising and supporting administrative staff.

• Developing and improving office procedures.

• Managing admissions administration and pupil records.

• Maintaining the school's management information system.

• Supporting recruitment administration and onboarding processes.

• Coordinating communication with parents and external organisations.

• Preparing reports and documentation for senior leaders and governors.

• Managing office budgets and ordering supplies.

• Monitoring contracts for office equipment and external services.

• Supporting school events and ensuring administrative arrangements run smoothly.

• Ensuring GDPR compliance and maintaining confidential records.

• Providing administrative support to the Headteacher where required.

The school is looking for someone who enjoys leading a team, solving problems and continually improving administrative processes to benefit the wider school community.

Requirements

• Previous experience managing a school office or busy administrative team.

• Excellent organisational and leadership skills.

• Strong communication and interpersonal abilities.

• High level of IT competence including Microsoft Office.

• Experience using school management information systems is desirable.

• Ability to prioritise competing deadlines.

• Excellent attention to detail.

• Professional and welcoming approach.

• Commitment to confidentiality and safeguarding.

• Ability to build positive relationships with staff, parents and pupils.

Application

To apply for this Office Manager position, please send your CV as soon as possible