The Opportunity

Nottingham is a vibrant city that seamlessly blends a rich heritage of manufacturing and lace-making with a booming modern economy driven by digital technology, clean energy, and world-class healthcare research. We are seeking a highly organized, detail-oriented Administrative Assistant to join an established community school. In this pivotal role, you will act as a central engine of the school's daily operations, ensuring that communication flows flawlessly, data is managed with absolute precision, and the administrative infrastructure robustly supports our teaching faculty and leadership team.

The School

As a dedicated community secondary school, we sit at the very heart of a welcoming, proud, and diverse neighbourhood. The school is renowned for its inclusive ethos, combining high behavioural expectations with an exceptional pastoral care network. We operate highly structured, consistent, school-wide communication and operational systems that ensure our learning environment remains calm, safe, and efficient. We believe in fostering a collaborative workspace where our support staff are highly valued, respected, and fully integrated into the school's long-term success.

The Administrative Team & Operational Culture

• You will join a highly successful, collaborative, and warm Main Office team where efficiency, professional discretion, and meticulous accuracy are celebrated.

• The department operates within a contemporary, well-resourced administrative hub equipped with modern school information management systems (MIS) and advanced digital communication tools.

• Our office structure explicitly prioritizes a streamlined workflow, ensuring that daily tasks are distributed equitably and administrative bottlenecks are minimized.

• Staff benefit from shared operational protocols and standard operating procedures, allowing the team to deliver exceptional service to parents, visitors, and staff while maintaining a sustainable individual workload.

Core Responsibilities

1. Front-of-House Excellence: Acting as a professional first point of contact for the school, welcoming visitors, managing incoming telephone inquiries, and directing traffic with warmth and clarity.

2. Data & Systems Management: Utilizing the school's internal Management Information System (MIS) to maintain accurate, up-to-date records for student attendance, admissions, or general profiling.

3. Written Communication: Drafting, formatting, and proofreading high-quality correspondence, newsletters, and operational documents for parents, governors, and external stakeholders with absolute grammatical precision.

4. Reprographics & Resource Support: Managing the centralized filing systems, sorting mail, and assisting with the printing and collation of vital academic and resources packs for teaching staff.

5. Operational Compliance: Assisting the School Business Manager with essential administrative compliance checks, safeguarding sign-ins, and maintaining a highly organized office environment.

The Successful Candidate We are looking for a proactive, highly capable professional who loves organization and possesses the communication skills to thrive in a fast-paced environment. Your profile should include:

• Proven Administrative Experience: Strong previous experience working in a busy office or administrative environment, preferably within an educational setting (though corporate backgrounds with transferable skills are highly valued).

• Technical Proficiency: Exceptional ICT skills, including advanced familiarity with Microsoft Office (Word, Excel) and a clear capacity to quickly master school-specific software and database systems.

• Exceptional Interpersonal Skills: A calm, professional, and empathetic demeanour when communicating with students, parents, staff, and external multi-agency partners.

• Meticulous Eye for Detail: The ability to prioritize a varied workload independently, multi-task effectively under tight deadlines, and maintain strict confidentiality at all times.

Why Join Our Support Staff?

• The distinct satisfaction of working within a community school setting where your daily operational input directly impacts the safety, smooth running, and atmosphere of the whole school.

• Comprehensive internal induction and continuous professional development (CPD) focusing on specialized school administrative systems, safeguarding protocols, and operational management.

• The exceptional lifestyle benefits of living and working in Nottingham—offering a fantastic blend of history, highly affordable housing, a legendary cultural scene, and superb local green spaces like Wollaton Hall.

• A supportive, forward-thinking business and leadership team that actively respects support staff workload, provides clear holiday structures, and values a healthy work-life balance.

How to Apply

Please submit your current CV to begin the application process.